Alamance County Public Library Meeting Rooms

Meeting rooms are available for use by the public at no charge at the May Memorial, Graham and Mebane libraries.  The Alamance County Public Libraries Meeting Room Policy explains who can use the rooms and for what purposes.  Persons wishing to use the meeting room must apply in advance.

Meeting Room Policy & Application        May Memorial Meeting Room Information       Alternate Meeting Room Sites


Alamance County Public Libraries
Meeting Room Policy

Meeting rooms of the Alamance County Public Libraries are available free of charge to the following entities:

  1. Community groups that have open membership that are non-profit and are civic, educational, charitable or cultural in nature.
  2. Any County department or agency or Commissioner-appointed board or commission or other government-related entity.
  3. Others by approval of the Alamance County Public Library Director

Meeting rooms are available on equal terms for the lawful activities of groups regardless of their beliefs or affiliations. Approval to use meeting rooms does not constitute the library’s endorsement of the group’s or individual’s policies or beliefs.

  1. Permission to use the meeting room must be obtained in writing by completing the attached application. Only adults (persons eighteen years or older for the purposes of this policy) may reserve the room and the applicant must be present while the room is in use.
  1. Library sponsored programs will receive first priority after which applications will be considered on a first-come, first-served basis.
  1. No group may reserve the meeting room continuously for the same time if such reservation regularly denies other groups the use of the room. Meeting rooms may be booked no more than 45 days in advance.
  1. Meeting rooms must be used during regular library hours.
  1. All meetings and programs must be open to the public. Library staff may attend and observe any meeting at any time.
  1. The following uses of the library meeting rooms are not allowed:

a)       commercial or for-profit functions including the sale or promotion of products or services, or the solicitation for later sales or client contact

b)       the collection or solicitation of fees, dues, or donations, except at library-sponsored events

c)       social events, including, but not limited to, showers, birthday parties, or reunions

d)       programs or meetings likely to disrupt the use of the library by others

  1. Attendants shall follow all general library rules and regulations which include the supervision of children at all times.
  1. Groups reserving a meeting room are responsible for the set-up and/or arrangement of tables and chairs, and shall leave the room in a clean and orderly fashion. The individual applying for use of the meeting room is considered the responsible party and will be held liable for the cost of any damage to library property.
  1. Light refreshments are allowed at all facilities and are limited to those which can be served and easily disposed of upon completion of activities. Groups and/or individuals serving food will be responsible for clean-up.
  1. All advertisement and publicity for events held in the meeting rooms must clearly state organizational sponsorship. The library address and phone number may be publicized only as the location of the event and as a source to contact to verify event date and time.
  1. The library will not be responsible for loss, theft, or damage of materials and equipment left in the library.
  1. The library should be notified immediately if cancellation is necessary.
  1. Any individual or organization not complying with the above regulations may be denied use of the meeting rooms in the future.
  1. Exceptions to these regulations will be considered by the library director upon written request.